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Marathon/Duathlon

Marathon

This permit was developed to promote a consistent approach to approving a marathon / duathlon event in our city. Through our one-stop permit process, the event organizer can work directly with the City and its Events Management Committee to plan all aspects of their event. The committee meets once a month and includes a representative from Economic Development, Tourism & Culture (EDTC), City Clerk, RCMP, Fire, Public Transit, Engineering, Public Works, Building Inspection, Town Planning, Legal and Downtown Moncton Inc.

 

STATEMENT:

Due to concerns related to public safety, public transit service, vehicle traffic flow and construction activity within roadways; marathons and duathlons event organizers should limit the use of main arteries and intersections within the projected route.

DEFINITION:

A marathon is a long-distance running event of 42 km that is run on a certified course on roads, trails or a combination of both.

A half-marathon is a long-distance running event of 21.1 km that is run on a certified course on roads, trails or a combination of both.

A duathlon is an athletic event that consists of a running leg, followed by a cycling leg and then another running leg.

REQUIREMENTS:

  • The marathon / duathlon event must be community oriented, beneficial to the community as a whole, and promote the downtown and / or recreational areas as a gathering place.
  • The event organizer must submit a Safety Plan to be reviewed by the Events Management Committee. The Safety Plan must include the following information if applicable: (1) event schedule; (2) marathon/duathlon route; (3) event-related stations; (4) list of volunteers and responsibilities; (5) evacuation plan to provide access to emergency vehicles in the event area; (6) list of tents (indicate size, quantity, ownership & anchorage); (7) detailed request for RCMP assistance; (8) event security and any other applicable request. Please contact Economic Development, Tourism & Culture if you wish to receive a sample for a Safety Plan.
  • Pursuant to the Motor Vehicle Act, volunteers recruited for a marathon/duathlon are not authorized to direct traffic. Volunteers will be limited to directing participants and moving equipment when deemed necessary. The event organizer must consult with the Events Management Committee if further recommendations are necessary.
  • The event organizer must supply a general liability insurance policy, satisfactory to the City, designating the City of Moncton as co-insured third party and holding the City harmless from all actions, causes of action, interests, claims, demands, costs, damages, expenses and loss. The value of the policy shall be in the amount of not less than two (2) million dollars. The proof of insurance must accompany the application form.
  • The event organizer should not advertise the event or make financial commitments prior to obtaining approval from the City of Moncton for the event.
  • All marathon / duathlon events are strongly encouraged to occur between the hours of 6AM and 4PM on a Sunday. A special permission must be requested along with details on why the event should occur outside the above listed day and time.
  • A detailed marathon / duathlon route along with a street closure request must be submitted to the Events Management Committee for approval. Once accepted, the request will be forwarded to City Council on behalf of the event organizer. The application must be submitted at least 90 days prior to the event to allow for processing.
  • Event support relating to a street closure such as barricades, detour signs the set-up and dismantle will be the responsibility of the City of Moncton.
  • Corporate communication will notify the community at large about the planned street closure. The notice will indicate what streets are affected, length of the closure and the planned traffic re-route.
  • It is the event organizer's responsibility to notify area residents of their event at least five days prior to the event (See Event Permit Application Guidelines for a template of the notice).  The notice must be in writting, in both official languages and include the following, if applicable:
    • Event organizer contact information
    • Event date, hours and specific location (s)
    • Description of activities
    • Participant Fee
    • Street Closure Information
    • Noise By-law exception infomration
    • A representative from EDTC must approve a copy of the notice.

The following fire safety criteria must be met once a street closure is approved:

-A fire lane of at least three (3) meters must be left clear to allow access for emergency vehicles.

-If you plan on enclosing the site of your event with fencing or barricades, or if you plan on blocking some of the entrances to the site, you are required to designate a person to stay at the blocked entrance (s) at all times. This designated person should be prepared to move the fencing, barricades or other equipment quickly to allow emergency vehicles through, if needed.

-Any major blocking must meet the approval of the Moncton Fire Department.

  • EDTC event support will consist of permanent infrastructure within a designated event zone as per Attachment A. Each zone will include a stage area with access to “plug and go” power, a small sheltered area for registration, picnic tables, garbage cans, banner poles and/or banner hook-ups. Any other requirements will be the responsibility of each group to provide volunteers for the set-up and dismantling. As a third option, services are also available as per our city service rates.
  • EDTC will not provide tents for events. Under the provision of the National standards of tent installation, a tent permit is now mandatory and applicable to all events in the City of Moncton; therefore, all tent requirements will be the responsibility of each event organizer. All tents and any decorative material shall conform to CAN/ULC-S109-M “Standard for Flame Tests of Flame-Resistant Fabrics and Films”,
    and/or NFPA 701. It is the responsibility of the owner (or rental company) to apply for a tent permit at the Building Inspection Department, located on second floor in Moncton City Hall, 655 Main Street.
  • The event organizer is required to comply with all other municipal by-laws and policies and provincial laws that would be applicable (ie. Noise by-law). The City of Moncton reserves the right to cancel an event up to and including the day of the event, or at any time during an event.
  • Corporate events and private functions will not be eligible for equipment or financial support.
  • The principle of first come, first served will be applied to this permit. We encourage the event organizer to submit the application at least 90 days prior to the event to allow for processing. 
  • All food vendors on a public park are subject to approval by EDTC. It is the event organizer's responsibility to contact the Department of Public Health to confirm that the vendors are licensed.  For more information, visit www.gnb.ca.
  • The City of Moncton will review all completed application forms if the above requirements are fulfilled.

Please complete the attached form and return to:

Economic Development, Tourism and Culture      
City of Moncton         
655 Main Street, Moncton, NB E1C 1E8
Fax: 506-859-2629
E-mail RPTC

Once you have submitted your Permit Application to the City of Moncton, a representative from Economic Development, Tourism & Culture will contact you and thereafter, will serve as your primary point of contact for the processing of your permit.  For more information, please contact Economic Development, Tourism & Culture at 506-877-7700.