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City of Moncton Things to Do Events Event Application Form

Event Application Form

Are you planning to host a great community event? Then you’ve come to the right place! Our Events team is here to assist you in hosting an entertainment-filled, successful community event.

506-853-3333

events [at] moncton.ca (events[at]moncton[dot]ca)

Event Application Form

IMPORTANT: Applications must be submitted at least 90 days before the event to allow for processing and approval by Moncton City Council.

SECTION 1: BASIC EVENT INFORMATION

Event Title

Type of Event

Location(s) of Event

Tentative program of activities:

DATES AND TIMES OF EVENT

Start Date

Set-Up Time

Start Time

End Date

End Time

Dismantle

Projected Attendance

SECTION 2: REQUEST FOR SUPPORT

Please detail your request for support from the City of Moncton, to the benefit to community, tentative program, proposed recognition of support, and any other information important to your event application.

You may attach a detailed letter here:

One file only.
64 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.

OR you may complete the following:

Provide a detailed description of your event (who, what and why). Including, but not limited to;

Registration, admission, or other participation fees:

Please identify in which of the following ways your event benefits our community:

The event is operated by or for a non-profit organization.

The event is operated by or for a non-profit organization.

The event offers free programming in a large proportion.

The event offers free programming in a large proportion.

The event is inclusive, accessible and available to the community at large.

The event is inclusive, accessible and available to the community at large.

The event occurs on City-owned property.

The event occurs on City-owned property.

The event occurs mostly in Moncton (i.e. festivals with extensive programming).

The event occurs mostly in Moncton (i.e. festivals with extensive programming).

The event has a specific theme or purpose.

The event has a specific theme or purpose.

The event has a predetermined opening and closing time.

The event has a predetermined opening and closing time.

The event is annual or occurs infrequently.

The event is annual or occurs infrequently.

The event contributes to enhanced quality of life in Moncton.

The event contributes to enhanced quality of life in Moncton.

Other

Other

Enter other…

Proposed recognition of City of Moncton support:

What is your specific request for support? (General event support includes but is not limited to the provision of city-owned Event Zones, the delivery and installation of event equipment [picnic tables, garbage cans, fencing], street closure support, inclusion of key events in marketing strategies and general event planning guidance.)

Any other information important to your event application:

SECTION 3: EVENT PLAN

Site plan:

One file only.
64 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods, jpg, png.

List of vendors:

Public Health permits for food vendors:

One file only.
64 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods, jpg.

Describe event route (required for all parade, marathon, duathlon, walk and run applications):

OR attach event route:

One file only.
64 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.

For parades, please include a list of all floats and vehicles:

OR attach parade line-up:

One file only.
64 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.

Are you requesting a street closure?

Yes

No

IF YES, describe your street closure request, including section of street for which closure is requested, date(s) and time(s) of closure:

List any tents, inflatables or temporary structures (include quantity, size, ownership, location and type of anchorage):

Other:

SECTION 4: FINANCIAL INFORMATION

You may attach a budget here:

One file only.
64 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.

OR you may complete the following:

Event budget details:

List of confirmed sponsors and amounts:

List of targeted sponsors:

How do you plan to promote your event:

SECTION 5: SAFETY PLAN

Have you hired a professional security company?

Yes

No

Name of company:

Number of guards hired:

Have you requested RCMP assistance?

Yes

No

Will you have first aid on site?

Yes

No

Will alcohol be served at the event?

Yes

No

IF YES, have you applied for your liquor license?

Copy of Insurance (Proof of insurance is only required after the event is approved. Event organizers must carry no less than $5 million in general liability coverage for the event and designate the City of Moncton as additional insured with respect to the event.)

One file only.
64 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.

SECTION 6: CONTACT INFORMATION

Name of Organization:

Address:

Address:

City/Town:

Postal Code:

PRIMARY CONTACT

Name:

Email

Primary phone number:

Cell phone number:

SECONDARY CONTACT

Name:

Email:

Primary phone number:

Cell phone number:

I have read and understand the Event Policy prior to completing my application.

Yes

No

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